GOVERNING BOARD MEETING MINUTES
ARIZONA - NEVADA ACADEMY OF SCIENCE
April 5, 2002
Javelina Springs, Glendale, AZ
The meeting was called to order at 7:00PM. Argai Tecle, William Perry Baker, Jim deVos, Kathy Lauckner, Karen Conzelman, Owen Davis, Florence Slater, Malchus Baker, Ingrid Novodvorsky, Betsy Cooper and Tony Brazel were in attendance.
Perry reported that everything is set for the annual meetings tomorrow, Saturday, April 6th. The doors will open at 6:45 AM. There will be a caterer providing coffee in the foyer of Ocotillo Hall. Dean Burdick of Midwestern University will speak on Bioterrorism at the Luncheon. Each of the presentation rooms will be equipped with overhead, slide projectors, internet and powerpoint.
The poster session will be located in the Coffee Break room. Karen and Florence reported that we are ready for Registration that will open at 7:00 AM in the lobby of Ocotillo Hall.
Owen requested that the Section Chairs arrange judges for the "Best Student Paper" and "Best Student Poster" competitions. Kathy offered to judge student papers after the poster session from 10:00 to 10:30 AM. A standard judging form will be provided to all the judges.
The issue of reprints for papers published in the Journal was raised. A consensus was reached that each author should be provided a pdf file of his/her paper and the author could then provide reprints as desired. This would keep Tony Brazel's time free for working on future issues. A statement will be placed on the back page of the Journal that the primary author will receive a pdf file of the printed article.
Tony reported that he has enough articles for the next Journal issue in June. Aregai has established a June deadline for drafts of articles for a special October issue on Hydrology related topics. Tony noted that we normally make 350 copies of each issue. If we want to have broader distribution for the Hydrology issue there will be additional financial costs. Tony suggested that if all the authors would be willing to pay page charges, the monies collected might well cover the added costs of the additional copies. Karen indicated that we will need to increase the layout budget in the annual budget as that will also be higher. Owen moved that Tony and Aregai go ahead with both issues. Katy seconded the motion; the Board approved.
Jim noted that he has been impressed with the quality and quantity of the recent issues of the Journal. Tony responded that good peer review is essential. It was further noted that our web presence helps by increasing public awareness of the ANAS.
Karen asked about the selection of cover color for the Hydrology issue. Blue has been used for regular issues and green for the Floral issues. Aregai responded that he would keep the blue of the regular issues.
Owen asked about putting the Journal on line. That would be providing the Journal free and would reduce our subscriptions even further. It was agreed that just the cover and Table of Contents would be posted along with information about how issues can be obtained.
Next years meeting will be in Flagstaff with Aregai heading the local committee. Aregai asked that contact people for next year's session chairs be designated tomorrow and then he will identify chairs for any additional sections.
The subject of by law changes was raised. Frequently we do not have a quorum for voting on measures at Board meetings, because Regional Directors, all of whom are voting members, rarely attend the Board meetings. Rather than limit the number of Directors, it has been suggested that the senior Director be made THE SINGLE voting member, giving each region one vote. To make changes in the by laws, the entire membership must be notified 30 days before the vote. This proposed change will be published and then voted on next April at the annual meeting in Flagstaff.
Owen pointed out that we are short 4 directors. Karen offered to ask Steve Schuster if he would be willing to participate as a director from Northern Arizona. Kathy indicated that she will see if anyone in Nevada would be interested. It was suggested that Erik Gergus of GCC might be willing to serve as a director from Central arizona.
Aregai asked us to think about methods by which we can recruit more members.
The meeting adjourned at 8:50 PM.
Respectfully submitted,
Betsy Cooper
Recording Secretary
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