Minutes of the Board
Arizona-Nevada Academy of Sciences
Jan. 17, 2004
Midwestern University

The Board meeting was called to order by the President, William Perry Baker at 10:00. In attendance were William Perry Baker, Betsy Cooper, Karen Conzelman, Owen Davis, Kathy Lauckner, and Tony Brazel. Owen moved and Karen seconded that the minutes be accepted. The motion passed.

Karen presented the proposed budget for next year. See attachment. Following discussion and a few changes, Perry moved and Owen seconded that the Budget be accepted. The motion passed.

She raised questions concerning the ANAS support of the Junior Academy. Perry suggested that there be a regular session of the Annual Meeting targeting high school students. The participants would attend the luncheon and have someone come in to speak to them, perhaps about careers in science. The high school papers would have Abstracts included in the Proceedings. Jim Tuohy has expressed interest in chairing a high school oriented session. Karen suggested that perhaps we could formalize our support of the Junior Academy with a couple of $25 gift certificates Aregai moved and Tony seconded that the Treasurer's report be accepted.

Tony, as Journal editor reported that volume 36(1) is completed, volume 36(2) should be out in about a month. A special Floral issue will be ready this spring as volume 37(1) and a proposed special issue on problems related to the Upper Verde River Riparian Ecosystem will be ready by December as volume 37(2). The issue on the Riparian Ecosystem will be totally funded by the Forest Service. Karen moved and Owen seconded that the proposal for this special issue be accepted. The motion passed. Owen moved and Perry seconded that the Journal Editor's report be accepted. The motion passed.

Kathy, Newsletter Editor reported that the December Newsletter went out. She mailed 39 copies to those requesting paper copies. The next Newsletter is due out before the Annual Meeting in late March or early April. Betsy moved and Owen seconded that the Newsletter Editor's report be accepted. The motion passed.

Owen as Southern Arizona Director reported that Mick Diehl has accepted an invitation to be the new Director of the Southern Arizona Region. Robert Reavis sent a report that Elizabeth (BJ) Jacobs has agreed to be the Chair for the Psychology Session at the Annual Meeting and that she will bring her students to the meeting. Students in the Bridges Program at ASU will also participate this year. Steve Shuster sent in a report that he has been actively promoting participation in the Annual Meeting by NAU students and will represent the ANAS at the AAAS Meeting in Seattle in February. Kathy Lauckner reported that Roberta Williams is moving and will no longer act as chair for the Outstanding Teacher Awards Committee. Karen agreed to try to locate a replacement for Roberta. Kathy also reported that she has not had any success locating someone willing to be the Nevada Director so she will continue as Director. Karen moved and Betsy seconded that the Directors reports be accepted. The motion passed.

Aregai as Chair of the Nominating Committee reported that Peter Ffolliet has agreed to be President-elect and Buck Jones has agreed to replace Betsy as Recording Secretary. Karen moved and Kathy seconded that the Nominating Committee Report be accepted. The motion was passed.

Perry reported on preparations for the Annual Meeting that will be held on April 10 at Midwestern University in Glendale. It was reported in the Newsletter that the meetings would be held in Ocotillo hall, but it would be possible to have everything in Agave Hall. All the Board members agreed to having the meetings changed to Agave Hall. Each presentation room will have a slide projector, power point and an overhead. Raimondo's will be the caterer. Coffee will be provided at Registration. Bagels, croissants and muffins along with orange juice and coffee will be available at the mid-morning break. The Luncheon will include salad, chicken Marsala, fresh vegetables eggplant parmigiana and pasta. Cookies and coffee will be available at the afternoon break. The Board will meet at Havelina Springs at 6:00 P.M. on April 9th.

Ingrid sent a report that as of January 16 all but 34 of the dues-paying members have sent in membership renewals. She has sent e-mails to those who have not renewed. In addition to 116 members who have renewed for 2004, there are also 64 members who are exempt from dues, bringing the active membership to 180. In addition, 37 of the 57 institutional subscribers have paid for Volume 36 or beyond. The 20 outstanding subscribers include 12 who used to receive complimentary subscriptions and who are now being asked to pay. The Board has authorized only two "new" complimentary subscriptions: one to the Academy of Science in Moscow and the other to BIOSIS in York, United Kingdom.

Aregai reported that there was a single applicant for the fall Graduate Grant-in-Aid: Thomas Taylor was given $300. Aregai suggested that beginning next year the Graduate Grants-in-Aid be given just once a year rather than twice a year. An announcement would be made at the Annual Meeting that 2 Grants-in-Aid of $600 would be awarded with an application deadline of 6 weeks prior to the following Annual Meeting. The winners would be invited as guests to the Luncheon. Owen moved and Tony seconded that we accept the suggested changes for the Graduate Grants-in-Aid. The motion passed.

Perry reported that no applications for Outstanding Science Teacher have been received to date.

Owen, as Permanent Secretary, reported that he has been mailing out requested issues. He has started sending out pdf copies rather than paper copies. He noted that the web postings are being supported by the department of GeoSciences at the University of Arizona. These services would cost $3000 otherwise. The Board voiced its appreciation of this support.

The meeting was adjourned at 12:10.

respectfully submitted,

Betsy Cooper
Secretary